Is it okay to email you?
17 alternatives to "Hopefully everything is okay"
At least a third of the sales emails I get start with a variant of, "I hope everything is okay."
The sentence is so ubiquitous that it has become meaningless. Both the recipient and the e-mail author know that this is an empty phrase that is automatically placed at the beginning of every e-mail.
With buyers' attention at an all-time low, sellers cannot afford to waste a single line of email.
If you are currently feeling caught and regularly use "I hope everything is okay" or "I hope you are okay", here are different and better ways to write it.
"I hope you are doing well".
"I hope you are okay" and "I hope you are okay" are two of the most common email opening lines out there, so it stands to reason that the variation in your approach to sending Sales email makes your messages more memorable and less formulaic. With an email greeting that's more personal, eye-catching, or even funnier, you have a better chance that the prospect you're emailing will take you seriously - and want to respond to your message.
To that end, here is our list of alternatives that will make your email less vague, more personal, and - hopefully - popular with the recipient to get you a response.
"Hopefully everything is okay" alternatives
- I hope this email reached you.
- Hope you have a good (week, month).
- Hope you have a two coffee day (instead of a four coffee day)
- Has something exciting happened to you?
- What's new with you?
- Are you already excited about (event)?
- I hope you enjoyed (industry event).
- How do you endure (the summer heat, the freezing cold, this weather)?
- Give me a high five.
- I hope your weekend was relaxed (and the new week wasn't too hard to start).
- Great (blog post, LinkedIn comment, podcast episode, interview) - I learned that ...
- Have you traveled to beautiful places lately?
- How is life in (office location)?
- I hope the weather in (office location) is better than ours in (your location).
- Hope the X project you mentioned (got off to a good start, making good progress, getting good results, was a success).
- Do you know any good series?
- What are your plans for the weekend?
1. I hope this e-mail reached you.
If you're more of the formal type, this email opening is respectful and diverse enough to set your message apart from the bulk of other sales emails. If it's your first time approaching a prospect and you're unsure of what tone to hit, you can't go wrong with this opening sentence.
2. Hope you have a good (week, month).
While this feeling is basically the same as "I hope you are okay," it is unexpected - which makes it seem more authentic.
3. I hope you have a two-coffee day (instead of a four-coffee day)
Your prospect will definitely know what you are talking about!
4. Has anything exciting happened to you?
If you're writing to someone you know pretty well and / or work in a fairly informal industry, take this opener.
5. What's new with you?
A variant of # 4.
6. Are you already excited about (event)?
Depending on how familiar you are with the customer and what information they share on their social media, you can ask this question either in person or professionally.
For example, if the client just tweeted about Game of Thrones, you might write, “Are you excited about the next Game of Thrones episode?
If you learned from the customer's website that their company is hosting a conference, could you ask them, “Are you looking forward to Event XY”?
7. I hope you enjoyed (industry event).
Get in touch with the participants of an event? It is best to write it right in the subject line so that customers know that it is not a “cold” email.
8. How do you endure (the summer heat, the freezing cold, this weather)?
This opener works for practically everyone. Just remember to change it once a season 😉
9. Give me a high five.
Whether your potential customer is a How I Met Your Mother fan or not, they will smile at this happy opener. I recommend using it in congratulatory emails.
10. I hope your weekend was relaxed (and the new week wasn't too hard to start).
An appeal to the emotions of your potential customer for the weekend.
11. Great (blog post, LinkedIn comment, podcast episode, interview) - I learned that ...
A little flattery never hurts. Refer to a blog post, LinkedIn comment, podcast episode, or interview with the client and let them know that you learned the following ...
12. Have you recently traveled to beautiful places?
Whenever you get back in touch with someone you haven't spoken to in a few months, use this question to get the communication going again.
13. How is life in (office location)?
To show that you are making an effort, use this question. If “Office Location” is one of the fields in your CRM, use this info to automatically update the email with your prospect's city.
14. I hope that the weather in (office location) is better than it is with us in (your location).
A combination of # 11 and # 17.
15. I hope the X project you mentioned (got off to a good start, making headway, getting good results, was a success).
Prove that you care about what your prospect does, and when they respond, be sure to mention you about one of their current initiatives.
16. Do you know any good series?
Everyone has a series they are watching right now. Exchange your thoughts on this.
17. What are your plans for the weekend?
Conversation email openers like this one are self-evident when it comes to a hoped-for response. Send this email on a Monday? Try a tongue-in-cheek approach by adding, "It's never too early to start planning, is it?"
Sending exciting emails is a great way to stand out from the competition. Your potential customers can look forward to these alternatives - why not try out these opening sentences right away.
Written by Kim Barthel
Hello, I'm Kim Barthel - founder and managing director of Vollgas Vertriebsberatung.
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