What is table formatting in MS Word

Word: 10 Secret Tricks For Tables

Helen Bradley

Use these ten secret tricks to get more out of Word. PC-Welt shows you step-by-step what you can do with tables and use them in practice.

Everyone needs tables to make text clear or to prepare numbers in a visually appealing way. With Word you can create duty rosters, calendars and invoices quickly and easily. Word calculates numbers in columns automatically, without the need for Excel or a calculator. If a table extends over several pages, the word processor automatically inserts line headings on each page. In this article, we'll tell you ten secret tricks on how to work with tables.

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1. Use math formulas in Word

EnlargeWith the built-in formula tool, you can do simple math calculations in Word.

If you want to offset numbers from a column with one another in a table, proceed as follows: Create a table and click in the table field in which you want the sum of the numbers. The function Table tools is called. Then select the menu layout and click on formula . The formula window then opens. If the formula = SUM (ABOVE) does not appear in the corresponding dialog, you have to enter this manually. With the number format, you can select the formatting for the numerical value from a list. For this example, choose the #,##0 -Presentation. The result is displayed as an integer. After you're done, press OK . Word automatically calculates the value and inserts it at the relevant point.

After you have changed individual values ​​or all of them, click on the previously calculated result and press < F9> . The total is recalculated. You can also mark the whole table and then < F9> Press to update all results at once.

2. Column headings on each page

EnlargeEnable repeating column headings for tables.

If you have a large table that spans several pages, it is useful to have a row heading that is repeated on each page. To insert this, click in a field that shows your line heading and call the function Table properties from the context menu. Then switch to the tab row and activate the option Repeat the same header on every page . With OK confirm your selection. If you have more than one line heading, select the following lines and follow the instructions above.

3. Create business cards and name badges

EnlargeTo ensure that your business cards print out correctly, you must configure Word accordingly.

You probably didn't know that you can create business cards and name badges using Word tables. Before you print it, you need to know which paper you are using to ensure that it prints correctly.

Business cards and name tags are configured in the same way as adhesive labels. You start with a new blank Word document. Change to the menu broadcasts to function there Labels from the sub-item Start mail merge to call. In the label dialog that follows, enter the type, the printer to be used, the label manufacturer and the label number. In addition to the labels, the label number list also includes name tags. If your label manufacturer is not on the list, choose another manufacturer that makes similar products. You can also configure a new label with the corresponding button. After you have made all the settings, press OK and the table is created. For better usability, you should turn on the grid lines. These are not printed out. Then you can create and print out your business cards and name badges.

4. Table rows of the same height

EnlargeYou can make table rows the same height in just a few steps

If a table contains the same type of data, you can make the table rows the same height. If necessary, you can bring the table to the correct length before formatting it by selecting the cells and using the mouse to move the cell border either up or down. In the first case you reduce the entire table and in the second you enlarge it.

Now select the entire table or a row and open the context menu. Here you choose the point Distribute lines evenly . Word then adjusts the selected cells. Adjust the width in the same way. Instead of Distribute lines evenly choose Distribute columns evenly .

5. Split a table or join two tables together

EnlargeUse the Labels function to print business cards.

Would you like to split the contents of one table into two, either by separating them or by deleting a few rows? This is also possible with Word at the touch of a button. To do this, mark all the contiguous lines that you want to move to a second table. Then press + + down arrow key (or + + up arrow key , depending on the direction you want to move the lines). The marked lines move in the corresponding direction and divide the table as soon as they have reached either the upper or lower end.

To join two tables, select all rows in a table and press + + up arrow key or + + down arrow key . Do this until the lines of both tables touch.